Stop typing the same thing into three places
Business process automation for small businesses in Ireland. We connect the tools you already use, so orders, invoices, enquiries and reports move by themselves.
From €500 · fixed price, agreed before we start · 30 days of fixes included
Sound familiar?
What small-business owners tell us in the first five minutes of a review — and what it looks like after.
“I type the same thing into three different places.”
After: Typed once — every system is updated.
“I do the invoices at the kitchen table on Sunday night.”
After: Invoices are prepared for you; you approve with one tap.
“I am chasing the same invoice for the third time.”
After: Reminders go out by themselves and stop when you are paid.
“Enquiries come in from everywhere — and some just get lost.”
After: Every enquiry lands in one list and on your phone.
“Someone rebuilds the same report from scratch every Monday.”
After: The report builds itself and is waiting on Monday morning.
“The whole business runs on one spreadsheet that only one person understands.”
After: A simple tool the whole team can use from their phones.
What we take off your hands
Every automation is put together for your business, connecting the tools you already use. Press “How it works” on any card to see it step by step.
Showing 30 examples in all categories
Quick wins
Ready in daysFrom €500Running for us or our clients
Any business with a website
Every enquiry on your phone in seconds
Result: Enquiries reach you in seconds, not in the evening.
Now Website messages sit in an inbox nobody checks until the evening. After Each enquiry reaches your phone the moment it is sent, with everything you need to call back. Ready in days, from €500.Secondsfrom form to phone
Running for us or our clients
Garage or repair shop
The booking arrives with the photos
Result: You see the problem before you pick up the phone.
Now Customers describe the problem on the phone, and pictures turn up later in three different apps. After The customer books a visit and attaches photos and video in one go; you see it all before calling back. Ready in days, from €500.1message with everything
Plumber, electrician or salon
More Google reviews without asking
Result: Every finished job asks for a review, without you asking.
Now Happy customers mean to leave a review and forget. After When a job is marked done, the customer gets a thank-you and a direct link to leave a review. Ready in days, from €500.Everyfinished job asks
Running for us or our clients
Clinics, salons and classes
Fewer no-shows
Result: Every booking gets two reminders and nobody has to send them.
Now People simply forget, and the slot is wasted. After A reminder goes the day before and an hour before, without anyone sending it. Ready in days, from €500.2reminders per booking
Owner-managed business
Your day in one message
Result: One message instead of three apps every evening.
Now You check three apps every evening to find out how the day went. After At 9pm one message: today’s takings, tomorrow’s jobs, and which invoices are now overdue. Ready in days, from €500.3 → 1apps to open
Running for us or our clients
Advertises on Facebook or Instagram
Know what your ads did today
Result: A rejected ad is caught the same minute, not days later.
Now Results get checked when there is time, and a rejected ad is noticed days later. After Every evening: what the ads cost and what they brought. An alert at once if an ad is rejected or the budget runs low. Ready in days, from €500.Same minutea rejected ad is flagged
Running for us or our clients
Tenders, supplier stock or appointments
Told the second it changes
Result: Checked every minute, day and night.
Now Someone refreshes the same page several times a day and still misses it. After The page is checked every minute, and a message arrives the moment something opens up. Ready in days, from €500.1 minbetween checks
Running for us or our clients
Club or community group
Booking opens, everyone hears
Result: Members hear the moment booking opens.
Now An admin posts in each group by hand whenever booking opens. After The right group is told the moment booking opens, and reminded the morning before. Ready in days, from €500.At oncethe moment it opens
Running for us or our clients
Any business with a website or system
You hear first when something breaks
Result: Checked every five minutes, backups confirmed every morning.
Now Customers tell you the website is down, or that the form has stopped working. After Your site is checked every five minutes and your data copied every night; you are alerted if either fails. Ready in days, from €500.5 minbetween checks
Trades, clubs and care providers
Certificates that never lapse unnoticed
Result: Three warnings before anything lapses.
Now Safe Pass, insurance or Garda vetting dates live in someone’s head or an old spreadsheet. After The person and the manager are warned 60, 30 and 7 days before anything expires. Ready in days, from €500.3warnings before expiry
Connected processes
One to two weeksFrom €1,500Running for us or our clients
Consultant or service business
The monthly invoice writes itself
Result: One tap instead of an evening of copying.
Now Last month’s invoice is copied, the dates changed, a PDF made and a list updated by hand. After The invoice prepares itself, arrives on your phone for one tap, and goes to the client as a numbered PDF. One to two weeks, from €1,500.1 tapto approve and send
Trades and services
Reminders that stop when you are paid
Result: Reminders go out on time and stop the moment you are paid.
Now Overdue invoices are chased when someone remembers, and the awkward emails get put off. After Polite reminders go out on a schedule you set and stop by themselves the moment the payment lands. One to two weeks, from €1,500.On timeevery reminder
Café, bakery or shop
Orders that file themselves
Result: One order updates the books, the customer and you at once.
Now An order arrives, then someone copies it into the books, updates stock and writes to the customer. After Payment confirms the order, the customer is updated at every stage, and you get a total at closing time. One to two weeks, from €1,500.1 → 3one order, three updates
Builder or contractor
No quote left without a follow-up
Result: No quote is left without two polite follow-ups.
Now Quotes go out and nobody follows up, so the job quietly goes to someone else. After A polite follow-up goes after three days and again after a week, and stops as soon as the customer replies. One to two weeks, from €1,500.2polite follow-ups
Trades on the road
A missed call is not a missed job
Result: The customer hears back within a minute, even when you cannot answer.
Now You are up a ladder, the phone rings out, and the customer rings the next name on the list. After A missed call gets an instant message back with a link to book a time that suits you both. One to two weeks, from €1,500.< 1 minuntil they hear back
Shop or clinic
One list for every channel
Result: Every enquiry acknowledged at once, none answered twice.
Now Messages come by email, website and Facebook. Some are answered twice, some not at all. After Every enquiry lands in one list with an instant acknowledgement and a note of who is handling it. One to two weeks, from €1,500.3 → 1places to check
Running for us or our clients
Sports club
Paid by card, on the balance in a minute
Result: On the balance in under a minute, totals right to the cent.
Now The treasurer matches cash, transfers and a spreadsheet to work out who has paid. After Members pay by card, their sessions appear straight away, and at 9pm the committee gets the day’s list and total. One to two weeks, from €1,500.< 1 minto the balance
Running for us or our clients
Any VAT-registered business
One button for the accountant
Result: The quarter’s paperwork in one click.
Now At the end of the quarter you hunt for invoices across folders and email them one by one. After One click gives your accountant a spreadsheet of the period and every invoice PDF in one file. One to two weeks, from €1,500.1 clickper quarter
Running for us or our clients
Classes with waiting lists
A freed place fills itself
Result: A freed place is offered within minutes, not after a ring-round.
Now Someone cancels, and the place stays empty because nobody had time to ring round. After The next person in the queue is offered the place for 30 minutes, then it moves on down the list. One to two weeks, from €1,500.Minutesto offer the place
Running for us or our clients
Studio, club or school
Next week’s classes set themselves up
Result: Next week is ready the moment this week’s session ends.
Now Every week someone recreates the same sessions, times and limits by hand. After When a session ends, next week’s is created with the same hall, limits and booking times. One to two weeks, from €1,500.At oncenext week is ready
Running for us or our clients
Solicitor, accountant or agency
A long enquiry, read for you
Result: You arrive at the first call already prepared.
Now Someone reads every detailed enquiry and prepares for the first call from scratch. After Each enquiry arrives with a one-page summary: what is asked, how complex it is, and what to ask on the call. One to two weeks, from €1,500.1short summary
Wholesale or construction
Supplier invoices typed in for you
Result: No line typed by hand, and a person still approves.
Now Supplier invoices and receipts are keyed into the accounts line by line. After Each one is read, matched to the supplier and prepared in your accounts; a person approves it. One to two weeks, from €1,500.0lines typed by hand
Anyone who signs off documents
Nothing goes out unseen
Result: Sign-off is one tap on your phone.
Now Either you check every document by hand, or things go out that nobody looked at. After The finished draft arrives on your phone. One tap sends it, one tap holds it back. One to two weeks, from €1,500.1 tapto sign off
Running for us or our clients
Any business sending quotes or invoices
Numbered, branded documents in one step
Result: Every document numbered and branded, nothing copied.
Now Each quote or invoice is copied from the last one, renumbered and saved as a PDF by hand. After The document is filled in, numbered and saved as a branded PDF automatically, ready to send. One to two weeks, from €1,500.1 stepfrom details to document
Running for us or our clients
Club or committee
Know who has read the notice
Result: You see exactly how many members have read it.
Now A notice goes into a group chat and you never know who actually saw it. After One announcement reaches every member, and you can see how many have read it. One to two weeks, from €1,500.Exactread count
Any business
Ready for e-invoices before 2028
Result: Ready for the November 2028 rules well ahead of time.
Now Invoices go out as PDFs, and nobody is sure what the new rules will mean for the business. After We check that you can receive structured e-invoices and tidy your invoice flow while there is time. One to two weeks, from €1,500.Nov 2028receiving rules start
Built around your business
From four weeksFrom €5,000Running for us or our clients
Club or membership business
The spreadsheet became an app
Result: Nothing typed twice, and the whole team works from their phones.
Now Members, payments and bookings live in a spreadsheet only one person really understands. After Members book and pay on their phones, the committee runs everything from one screen, and nothing is typed twice. From four weeks, from €5,000.0things typed twice
Business whose process fits no app
A tool built around how you work
Result: Your process, not an app’s idea of it.
Now You tried three apps and none fits, so the team falls back to paper and a shared sheet. After A small web tool for your jobs, stock or quotes that the whole team uses from a phone, with a record of every change. From four weeks, from €5,000.Yoursprocess, not an app’s
Venues, schools and event organisers
Everyone’s photos in one gallery
Result: Every guest’s photos in one place by the end of the day.
Now Photos and videos are scattered across phones and group chats after every event. After Guests upload straight from their phones, no account needed, into one gallery sorted by day. From four weeks, from €5,000.1gallery for everyone
Running for us or our clients
Anyone moving to a new system
Move systems without losing a file
Result: Every file accounted for, the old system untouched.
Now Switching systems means weeks of copying and the fear that something will go missing. After Everything is moved across by script and checked item by item, with the old system left untouched. From four weeks, from €5,000.Everyfile accounted for
Don’t see your process here? Bring it anyway.
These are examples, not a menu. If something in your business happens the same way twice, it can almost always run by itself — and if it isn’t worth automating, we will tell you in the review.
Tell us about yoursWhat is the routine costing you?
Put in your own numbers. No email needed.
That is €542 a month.
At the Quick wins starting price of €500, the automation pays for itself in about 4 weeks.
Your numbers and our starting price — a rough guide, not a quote.
Get an exact price in the free reviewHow it works
Step 1
Free 30-minute review
We go through your week together and find the three repetitive jobs that cost you the most. You keep the list, whether or not we work together.
Step 2
A fixed price, then we build
We agree the job and the price before any work starts. You test it with your real data before it goes live.
Step 3
We keep it running
Every automation is watched. The first 30 days of fixes are included; after that, Automation Care keeps it running.
Clear prices, agreed before we start
You know the full price before any work begins. No hourly meter running.
- Start here
Review
Free
30 minutes
We find the three repetitive jobs that cost you the most and write them down for you.
One job
€500 – €1,500
Days
One trigger, one result: an enquiry straight to your phone, a confirmation, a daily report.
Connected process
€1,500 – €5,000
One to two weeks
Several tools working as one: booking, payment and reminders, or order, accounts and updates.
Reading and approving
€1,500 – €4,000
About two weeks
AI reads enquiries or documents and prepares the work; a person approves with one tap.
Your own tool
From €5,000
From four weeks
A small web tool built around how you work, when no ready-made app fits.
After it goes live · optional
Automation Care
€100 – €200 / month
Monitoring, fixes and small changes after the first 30 days. The light version of our Care plan.
Every build includes
- The review and a written plan
- Building and connecting the automation
- Testing with your real data, together with you
- A short plain-English guide for your team
- 30 days of fixes and adjustments after it goes live
If a job is not worth automating, we will tell you — and it costs you nothing.
See all pricingE-invoicing is coming: what November 2028 means for you
Ireland is moving business-to-business invoices to a structured electronic format. A PDF sent by email will not count as an e-invoice.
- From 1 November 2028 every business in Ireland must be able to receive structured e-invoices.
- Sending them becomes compulsory in stages: large companies first, from 1 November 2028; then VAT-registered businesses that trade with other EU countries, from November 2029.
- If you only sell within Ireland, no date has been set yet for sending.
There is no need to rush. But if your invoices already move automatically, this change is a small adjustment instead of a new way of working.
Common questions
Honest answers to what owners ask before the review.
Book your free 30‑minute review
No sales pitch. You keep the list of what is worth automating.